QuickBooks is an advanced accounting software which helps in managing small and medium sized businesses efficiently. This accounting software is well known for its simple features which helps in handling invoices, journal entries, forms, and payments. In this article we will learn “how to import journal entries into QuickBooks Desktop” by using IIF files.

What are journal entries?

Journal entries are accounting transactions that are entered directly into the general ledger. These basically denote an outline of financial transactions (all debit and credit). These entries play a very significant role in transferring funds within different accounts in QuickBooks Online.

Steps for importing Journal entries into QuickBooks Desktop

There are various ways that you can opt for importing journal entries into QuickBooks Desktop. But in this article, we will learn how to import journal entries by using IIF (Intuit Interchange Format) file. An IIF format that helps you in organizing and importing all your journal entries into QuickBooks Desktop and also know how to import customer list into QuickBooks desktop is a simpler way.

Open the IIF file through Excel

  1. File menu and then select Open.
  2. Browse and search for the IIF file.

Note: If in case you’re unable to see the IIF file then ensure that you select All Files option (present in the lower-right hand corner).

Import IIF file into QuickBooks Desktop

Importing the IIF file which contains journal entries is a very easy method. The only thing you need to take care of is that the procedure to import IIF files into QuickBooks Desktop varies and it is based on the version you are using. 

To import IIF file into QuickBooks Desktop, you need to follow given below steps:

  • Switch to Single-User Mode.
  • “Import it for me. I’ll fix it Later”.

Note: Once the import of journal entries into the QuickBooks Desktop has been completed then you should check that the import went smoothly by generating the following reports and lists in QuickBooks:

  • : It records reports, company and financial, profit and loss standard
  • : It records reports, company and financial, and balance sheet
  • : It contains the company data including chart of accounts
  • : It includes customer information and customer centre
  • : It includes the information of vendors and vendor centre


The above discussed steps are to be followed step-by-step to get the importing journal entries procedure done in a simple and correct manner.

If you find any issue or problem while importing journal entries to QuickBooks Desktop and also know how to import customer list into QuickBooks desktop, you can find the suggestions, video tutorials and support on the QuickBooks website. This may let you check the reliability of the software with ease.


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